One-Click Xero & QuickBooks Managed Credit Control

Published 2 November 2026

Managed credit control for Xero and QuickBooks connects to your existing accounting ledger in one click and takes over invoice follow-up from issuance to resolution through the neutral TradePact Network protocol. Instead of sending automated reminder templates from your own email domain or paying 20% to 50% collection agency commissions, B2B small and medium businesses pay a flat fee of $3.74 to $12.50 USD per invoice (0.25 to 0.50 credits) while clients pay your bank account directly with 0% commission.

Watch the customer journey, the interactive demo and get started for free

Proof Method Pilot: "Send us 25% of your new invoices next month. Compare with your internal process. Then decide."

TL;DR

• One-Click Accounting Sync: Connect Xero or QuickBooks Online in 60 seconds without modifying your chart of accounts or migrating data.
• Neutral Third-Party Protocol: Follow-up runs through the TradePact Network protocol so you stay the good guy while the rulebook does the asking.
• Flat Credit Pricing (0% Commission): Essential follow-up costs 0.25 credits ($3.74 to $6.25 USD/invoice) and Premium multichannel follow-up costs 0.50 credits ($7.48 to $12.50 USD/invoice).
• Non-Custodial Direct Payment: Debtors pay your existing bank account directly; ChaseFlow never holds or routes your funds.
• Low-Risk Evaluation: Benchmark managed receivables against your internal process on 25% of next month's new invoices before committing your full ledger.

Why Do DIY Xero and QuickBooks Reminder Plugins Still Leave You Doing the Work?

Automated reminder plugins for Xero and QuickBooks still leave your team doing the awkward follow-up because every template is sent from your own company email domain and stops working the moment a client ignores an email. Installing tools like Chaser, Upflow, or native accounting reminders leaves four operational gaps unresolved:

1. Automated Emails Come from Your Own Brand

DIY software sends reminder templates from your company domain. Because messages carry your name, clients still view you as the one asking for money. When a debtor ignores three automated emails, software cannot pick up the phone or negotiate a structured payment plan. The task drops back onto the founder or administrator.

2. Administrative Staff Stay Trapped in Manual Follow-Up

Sending reminder emails is only a fraction of receivables management. In-house staff spend hours checking bank feeds, matching remittances, logging payment excuses, and deciding when to escalate rather than focusing on high-value operations.

3. Collection Agencies Demand 20% to 50% of Your Revenue

When invoices sit unpaid for 60 or 90 days, contingency collection agencies charge 20% to 50% of the recovered balance and use adversarial tactics that destroy repeat business.

4. Waiting Until Day 90 Hurts Working Capital

Most overdue B2B invoices result from administrative friction, missing purchase order numbers, or unaddressed billing questions. Waiting until an invoice is 60 or 90 days overdue is like buying health insurance when you are already sick. For a detailed look at early intervention, read Health Insurance for Invoices: Why Invoice Prevention Beats Debt Collection.

How Does One-Click Xero & QuickBooks Sync Work with the Neutral TradePact Protocol?

ChaseFlow connects directly to Xero or QuickBooks Online as an external managed receivables gateway, syncing open invoices and customer contacts in one click while executing follow-up through the neutral TradePact Network protocol.

1. One-Click Sync with Xero and QuickBooks (Or PDF/Excel Upload)

You do not change how your business bills clients. Connect Xero or QuickBooks Online in one click, or upload invoices via PDF or Excel. ChaseFlow reads invoice amounts, due dates, and contact records without altering your chart of accounts.

2. "You Stay the Good Guy. The Rulebook Does the Asking."

Every synced invoice is assigned a specialized TradePact Network participant (such as InvoiceMediator, PaymentMediator, or RepayMediator) and managed by your chosen AI specialist team (My AI Team) alongside Jenna, your AI account manager. Because follow-up is framed as standard procedural verification on an independent protocol, you preserve commercial goodwill. See How to Get Paid by Clients Without Damaging the Business Relationship.

3. Issuance-to-Resolution Execution Across Email, Phone, and Live Chat

Unlike basic email plugins, ChaseFlow covers the full 90-day lifecycle:

• Pre-due courtesy verification: Confirms invoice receipt, purchase order references, and payment details before the due date.
• 90 days of post-due follow-up: Scheduled reminders calibrated to your selected tone (Good Payer, Balanced, or Strong).
• Live chat payment plans & dispute routing: Debtors can request structured payment plans via live chat or flag commercial disputes, which route immediately to your dashboard so your administrator acts as an exception manager.
• Tamper-evident forensic case record: Every notice, delivery receipt, call log, and payment promise is recorded in a chronological audit trail ready for escalation if needed.

Compare software and managed execution further in AR Automation Software vs. Managed Credit Control.

What Does Flat-Fee Credit Pricing Cost Compared to Agency Commissions?

ChaseFlow charges a flat fee in USD credits once per invoice when processed, with 0% commission and non-custodial direct bank payment. Whether your invoice is for $800 or $18,000, the credit cost is identical.

• Essential Service Level (0.25 credits / invoice): Includes pre-due and post-due email follow-up throughout, phone calls from Day 60 overdue, and Good Payer or Balanced follow-up styles.
• Premium Service Level (0.50 credits / invoice): Includes email follow-up throughout, phone calls at every overdue step, and Good Payer, Balanced, or Strong styles.
• Flexible Upgrade Path: Start any invoice on Essential (0.25 credits) and upgrade to Premium at any point for the 0.25-credit difference.

Note: Monthly subscription plans require a 3-month minimum commitment, and purchased credits are valid for 3 months. Extras include Late Payer Index (LPI) payment behavior reports at 0.50 credits per company. See Flat-Fee vs. Contingency Pricing in Credit Control for a full breakdown.

How Can You Benchmark ChaseFlow Against Your Internal Process?

You do not need to hand over your entire sales ledger on Day 1. We recommend benchmarking ChaseFlow side by side against your current workflow:

"Send us 25% of your new invoices next month. Compare with your internal process. Then decide."

1. Connect Xero or QuickBooks in One Click: Link your accounting ledger (or upload a batch via PDF/Excel) and verify your direct bank account details.
2. Select 25% of Next Month's New Invoices: Route one-quarter of your newly issued invoices through ChaseFlow on Essential (0.25 credits) or Premium (0.50 credits), while managing the other 75% using your existing internal process.
3. Choose Your Follow-Up Style: Assign Good Payer or Balanced styles so your AI specialist team (My AI Team) and Jenna handle pre-due verification and post-due follow-up under the TradePact Network protocol.
4. Compare Results After 30 to 60 Days: Measure days-to-payment, dispute visibility, and internal admin hours saved across both groups before scaling to 100% of your ledger.

Next Action: Connect Your Ledger and Start for Free

Stop paying for DIY reminder software that still leaves you doing the awkward follow-up. Connect Xero or QuickBooks in one click, keep 100% of every invoice paid directly to your bank account, and let the neutral TradePact Network protocol handle the asking.

Watch the customer journey, the interactive demo and get started for free